PRIVACY POLICY

Privacy Policy

1. Handling of personal data

In order to protect personal information, YKK Group companies (please refer to the following links for YKK Group companies), in addition to complying with the laws, guidelines, etc. (hereinafter referred to as “statutes”) on protection of personal information applied in each country, will strive to properly manage and protect personal information by developing various regulations regarding the handling of personal information as follows (hereinafter referred to as “this policy”) and making each YKK Group company thoroughly aware of them. In addition, some of the handling of personal information at YKK Group companies, such as Web Privacy Policy, may be extracted and published separately.

*  YKK group companies in Japan: https://www.ykk.com/english/corporate/group/companylist/

*  YKK group companies overseas in fastening business: https://www.ykk.com/english/corporate/g_establishment/fastening.html

*  YKK group companies overseas in AP business: https://www.ykkapglobal.com/en/

*  Other YKK group companies overseas: https://www.ykk.com/english/corporate/g_establishment/others.html

2. Personal data YKK group companies will collect and the purposes of use of personal data

Each YKK group company will let you know or announce the specific purposes for which we will use your personal data, and we will get your personal data after trying to seek your understanding. We will use your personal data to the extent necessary for achieving the intended purposes of use. We will not use your personal data improperly.

As for personal data we will collect and the purposes of use of the data, please see the following table.

Personal data subjects Kinds of data we get Sources of data we get Purposes of use of data we get
Our customers:

  • *customers we are providing with our goods and services as well as all prospective customers
 Name and surname, email address, phone number, entity name, inquiries to us and others Your email messages to us, your inquiries entered in our website entry form To answer your inquiries about our goods and websites and to meet your request for advice about repairs (this purpose includes third-party response)
Cookies, website history and others collected in conjunction with customers’ name, company name, department, e-mail address, phone number, and address Cookies, website history and others which you have agreed in our website entry form that we collect To announce new products and services that meet your tastes and preferences by analyzing your browsing and buying history we get
Name and surname, email address, phone number, group or school name, and others Records of entry into facilities related to us To ensure security control against crimes and disaster damage
Participants in events, campaigns, and lecture meetings we hold Name and surname, e-mail address, phone number Application forms for events, campaigns, and lecture meetings we hold To notify you about our events, campaigns, and lecture meetings
Applicants for all kinds of contests we hold Name and surname, email address, phone number, entity or school name, and others Entry sheets for all kinds of contests we hold To notify you about our contests, send you contest materials and for our manager to contact you; to announce award-winning works and award winners (posting winners’ photos on website, trade papers and other media included)
Customers:

  • *suppliers, subcontracts, those who engaged in joint R&D with us, those who exchanged cards or interviewed with our group staff included.
 Name and surname, email address, phone number, company name, etc. Business cards you exchanged with our staff, etc. To make all kinds of business contact with customers; to make business contact about performance of all sorts of contracts, and business talks and negotiations; to make contact about matters necessary for joint R&D of products and technology.
Job applicants:

  • *job seekers yet to apply and applicants for internship included.
 Name and surname, date of birth, address, email address, phone number, school name, expected date of graduation, etc. Entries into our employment site, data your agents agreed to let us get, your direct interviews and other communications with us. To discuss and decide whether to employ or reject a job applicant by analyzing aptitude and other test results in addition to data obtained from the resume and interview.
Shareholders Name and surname, address, number of shares held, date of acquisition and others Shareholders’ register
  • *To carry out all kinds of procedures necessary for shareholders’ exercise of rights under the Companies Act, etc.
  • *To deliver all sorts of documents to shareholders under the Companies Act, etc.
  • *To deliver year-end and half-year-end business reports, and otherwise notify shareholders about our business conditions, or provide shareholders with facilities.
  • *To prepare shareholder data, etc. in accordance with given standards under all sorts of applicable laws and regulations

3. Legal Basis for Processing Personal Data

The legal basis for the handling of personal data at each YKK Group company is as follows.

  1. Where the person has given his/her consent to the handling of his/her personal data for one or more specific purposes;
    • *If applicable laws or regulations give the individual the authority to revoke the consent, the individual may revoke the consent.
  2. Cases where the handling of personal information is necessary in order to fulfill a contract in which the person is the contracting party, or if the handling is required to take measures at the request of the person prior to the conclusion of the contract;
  3. Cases where handling is required in order to comply with the legal obligations of each YKK Group company;
  4. Cases where handling is necessary to protect the interests in the life of the individual or other natural person;
  5. When handling is necessary for the performance of duties performed in the public interest or in the exercise of official authority granted to each YKK Group company;
  6. Cases where handling is necessary for the purpose of legitimate benefits sought by YKK Group companies or by a third party. However, this does not apply if the benefits and the basic rights and freedoms of the subject seeking protection of personal data take precedence over the YKK Group companies’ interests, especially if the subject is a child.

4. Joint use of your personal data between YKK Group Companies

Each YKK group company will jointly use your personal data. As for the scope of YKK group companies, please see Clause 1 of this Policy (Handling of personal data). We will make joint use of your personal data to achieve the purposes mentioned in the above Clause 2 of this Policy (Personal data we will collect and the purposes of use of personal data). In this case, YKK Corporation will have full responsibility for the control of your personal data jointly used by us. Parenthetically, YKK Corporation is a Japanese corporation located at 1, Kanda Izumi-cho, Chiyoda-ku, Tokyo and represented by Hiroaki Otani, President.

[Items of personal data for our joint use]

Your name and surname, affiliation information (your company name, your department name, etc.), title or position, address, phone number, Fax number, email address, information about your inquiries

5. Provision of Personal Data to Third Parties

YKK Group companies do not provide acquired personal data to third parties, except in the following cases.

  1. Where the person has given consent to the provision to a third party;
  2. Cases of joint use based on laws and regulations;
  3. When the YKK Group outsources the work to a third party within the scope of the purpose of use and personal data is provided accordingly. (In this case, each YKK Group company concludes a contract with the contractor for the safe management of personal data, and performs necessary and appropriate supervision);
  4. otherwise permitted by applicable Laws.

YKK Group companies will not provide personal data to third parties based on opt-out.